Admin and Secretarial

Executive Assistant

Contract

Important.

There is a growing scam attempting identity theft by impersonating a company that is hiring. The scammers purchase a domain then use a different ending such as .us instead of .com. They send an email to a candidate from the imposter domain indicating that they’ve been selected for an interview, followed by a second email requesting personal information (under the premise it is for a background check) in an attempt at identity theft. Be careful.

If you receive an email from careers@redstreamtechnology.us it is a scam attempting to gather personal information.

RedStream Technology

Executive Assistant San Francisco, CA

Executive Assistant

-Hybrid Contract Position, San Francisco Bay Area

RedStream Technology is recruiting for an Executive Assistant to work within a premier global valuation and corporate finance firm. The Executive Assistant is responsible for managing the schedules and communications of key company executives. A successful candidate will provide on-going support to the business while demonstrating the core values of the organization and exercising independent judgment in the resolution of administrative problems. The ability to manage change and seek out additional responsibilities is vital to the success of person in this position.

Responsibilities

  • Manage executive’s calendars, including scheduling invites across multiple time zones and prioritizing sensitive matters.
  • Daily, weekly, and monthly report generation and creation.
  • Handle conflict checks for potential engagements using internal screening system (Intapp).
  • Prepare engagement letters and redline edits.
  • Provide administrative assistance, such as writing and editing emails, meeting notes, drafting memos, and preparing communications on the executive’s behalf.
  • Discreetly handle sensitive and confidential correspondences, spreadsheets, presentations, org charts and updating of reports.
  • Organize meetings, including scheduling, sending reminders, securing equipment and office supplies, organizing catering and incoming visitors when necessary.
  • Compile and process expense reports.
  • Coordinate travel arrangements.
  • Serve as point person for visitor and guest logistics, such as clearing visitors with building security, office space, and other basic administrative tasks as requested.
  • Schedule interviews between candidates and hiring managers, handle onboarding functions for new hires, act as liaison between new hire and human resources division upon arrival, etc.
  • Act as liaison to corporate security team for local management of employee badging system.
  • Handle office facility requests and maintain general office appearance.
  • Participate in and/or lead special projects, as assigned.

Requirements

  • Minimum three years previous experience in an administrative assistant or executive assistant role.
  • Knowledge of Salesforce and Intapp preferred.
  • Fast thinking, proactive and confident working unsupervised using own initiative.
  • High level of integrity.
  • Excellent attention to detail.
  • Advanced knowledge and proficiency in Microsoft Word, Outlook (including calendar management), Excel and PowerPoint preferred.
  • Excellent communication skills (listening, verbal, written, and presentation) are required.
  • Excellent interpersonal skills, allowing for adaptability in a rapidly changing environment.
  • Must demonstrate the ability to work effectively with Senior Management, the executive assistant team, and colleagues at all levels of company.
  • Ability to accept direction and additional responsibilities from managers and/or staff supervisor.
  • Excellent organizational and time management skills
  • Ability to organize and prioritize multiple and moderately complex tasks in a deadline-driven environment.
  • Proven organizational skills with the ability to prioritize heavy workloads and remain calm under pressure.
  • Overtime hours as necessary.

-COVID vaccination mandatory

Tagged as: Executive Assistant